IIT (ISM) Dhanbad is looking for a Deputy Registrar and is filling the job through two routes at once: one post by direct recruitment and one on deputation. Deputation means a serving government officer is sent here for a fixed period and later goes back to the parent office. The pay is Level 12 of the Pay Matrix (the government pay grade ladder), which runs from Rs 78,800 to Rs 2,09,200 a month, and online applications close on 11.12.2026 at 23:59.
Quick Navigation
Recruitment Overview
| Field | Details |
|---|---|
| Post Name | Deputy Registrar, Pay Level 12 (Direct and Deputation) |
| Organization | Indian Institute of Technology (Indian School of Mines), Dhanbad |
| Notification / Advertisement No. | 411002/8/2026-NFR dated 27.10.2026 |
| Location | Dhanbad, Jharkhand |
| Total Vacancies | 2 (1 Direct under EWS, 1 Deputation) |
| Qualification | Master’s degree in any subject with at least 55% marks, plus administrative experience |
| Age Limit | Maximum 56 years as on 11.12.2026 (varies by post — see table below) Check your age eligibility → |
| Selection Process | Shortlisting on qualification and experience → Presentation and Interview |
| Pay Scale | Rs 78,800 to Rs 2,09,200 a month (Level 12) |
| How to Apply | Apply online on the IIT (ISM) Non-Faculty Recruitment portal |
| Official Notification | Download Notification PDF |
| Official Website / Apply Online | IIT (ISM) Non-Faculty Recruitment Portal |
Important Dates
| Event | Date |
|---|---|
| Advertisement date | 27.10.2026 |
| Application start date | Not specified in notification |
| Last date to apply online | 11.12.2026 (up to 23:59 hrs) |
| Cut-off date for age, qualification and experience | 11.12.2026 |
| Deputation: printed application must reach the Registrar | Within 15 days after the last date (by 26.12.2026) |
| Maximum period of deputation | Up to 22.11.2028, or until the regular post-holder returns, whichever is earlier |
| Interview date | Not announced yet |
Application Fee
| Category | Fee |
|---|---|
| All applicants, except those listed below | Rs 1,000 |
| SC, ST, PwD, Ex-Servicemen and Female candidates | Nil (exempt) |
The fee is paid online only and is not refundable.
Vacancy Details
| Recruitment type | Vacancies | Maximum age |
|---|---|---|
| Direct recruitment | 1 (EWS)* | 50 years |
| Deputation | 1 | 56 years |
*This EWS post was first advertised on 20.02.2026 (Advt. No. 411002/12/2025-NFR) and stayed vacant. EWS means Economically Weaker Section, a reserved quota. If no suitable EWS candidate is found, the Institute may fill the post as an unreserved one, so candidates eligible for the unreserved category are encouraged to apply. The post suits Divyang (disabled) candidates with low vision, hard of hearing, or a locomotor disability, which covers cerebral palsy, cured leprosy, dwarfism, acid attack victims and muscular dystrophy.
Eligibility Criteria
| Criterion | Detail |
|---|---|
| Education (Direct) | Master’s degree or equivalent in any subject with at least 55% marks, or Grade B on the UGC seven-point scale (a grading scale some universities use instead of percentage) |
| Experience (Direct), Option 1 | At least 9 years as Assistant Professor in AGP Rs 6,000 (Academic Pay Level 10) and above, with educational administration experience, or comparable experience in a research body or another higher-education institution |
| Experience (Direct), Option 2 | 5 years of administrative work as Assistant Registrar or an equal post in Pay Level 10 (Pay Band 3, Grade Pay Rs 5,400) and above, with experience in computerised administration, establishment, stores and purchase, or financial matters |
| Desirable (Direct) | A degree in Law, Management, Engineering, CA, CS or ICWA from a recognised university or institute. Desirable means helpful, not compulsory |
| Who can apply (Deputation) | Officers of Central or State Governments, institutes of national importance, universities or university-level institutions, or PSUs (public sector companies). They must hold a matching post, or have at least 5 years in posts with Grade Pay Rs 6,600 (Pay Level 11) or equal, with experience in administration, establishment and accounts |
| Education (Deputation) | Master’s degree in any subject with at least 55% marks, or Grade B on the UGC seven-point scale |
| Lien condition (Deputation) | Only employees whose parent organisation lets them keep a lien (the right to go back to their old post) can apply. A supporting document from the parent organisation is needed |
| Age Limit | Direct: 50 years. Deputation: not more than 56 years. Counted on 11.12.2026 Check your age eligibility → |
| Nationality | Indian nationals only |
| Important | Not having the essential education and experience leads to disqualification |
| Category | Age relaxation |
|---|---|
| Staff of this Institute with at least 3 years on a regular post | Maximum age 50 years |
| Staff serving at least 3 years on a regular post in this Institute or other IITs, NITs or CFTIs (centrally funded technical institutes) | Up to 5 years. Employees of private organisations get no relaxation under this rule |
| Regular Central or State Government employees, Ex-Servicemen, Divyang candidates and others | As per Government of India norms. The notification does not state the number of years |
In short: the normal limit is 50 years for direct recruitment, and IIT, NIT or CFTI staff with three regular years of service can go up to 55. For other relaxations the notification points to Government of India rules, so check those for your category.
Who Should Apply
- This is the second attempt to fill the EWS post. It was advertised on 20.02.2026 and stayed vacant, and this time the Institute says it can be filled as an unreserved post, so general-category candidates who meet the conditions can apply.
- Pick your route before you start. Direct recruitment needs 9 years as Assistant Professor or 5 years of administrative work at Assistant Registrar level, while deputation is only for serving officers whose parent office lets them keep a lien.
- If you already work in a Central or State Government body, an autonomous body or a PSU, you need an NOC (No Objection Certificate, a letter from your employer allowing you to apply). You can apply without it, but then it counts as an advance copy and you must show the NOC at the interview.
- There is no fixed exam. Applicants are shortlisted on papers and then face a presentation and interview, although a written or computer test can be held if the Institute needs one.
- If your experience certificate shows a pay scale that is not a Central Government scale, you must also upload an equivalence certificate, or that experience will not be counted.
Selection Process
| Stage | Details |
|---|---|
| 1. Preliminary shortlisting | Applications are checked against the essential qualification and experience in the notification. If many applications arrive, the Institute can choose its own shortlisting method |
| 2. Written or computer test (only if needed) | May be held as per the Institute recruitment rules. The notification does not confirm one |
| 3. Presentation and Interview | Held before the Selection Committee, and it can be online. Final selection depends on how shortlisted candidates perform here. Those called get to-and-fro rail fare in AC-3 tier by the shortest route, on showing tickets |
In short: your papers are checked first, and then the presentation and interview decide the result. The notification gives no marks, weightage or duration for any stage.
Salary and Benefits
| Component | Detail |
|---|---|
| Pay Level | Level 12 of the Pay Matrix |
| Pay range | Rs 78,800 to Rs 2,09,200 a month |
| Deputation terms | Other terms as per the Institute rules |
| Travel | To-and-fro rail fare (AC-3 tier) for candidates called for presentation and interview |
In plain terms, the pay band starts at Rs 78,800 a month. The notification does not list DA, HRA or other allowances, so the final in-hand figure is not stated.
How to Apply
- Read the full notification and check that you meet the education and experience for your route, direct or deputation.
- Keep one PDF with proof of all your educational qualifications and one PDF with all your experience certificates ready. Add the EWS, disability or equivalence certificate if it applies to you.
- Open the Non-Faculty Recruitment portal, register with an active mobile number and email, and fill in the online form.
- Pay the Rs 1,000 fee online if it applies to you, upload your documents and submit the form before 23:59 on 11.12.2026.
- Deputation applicants only: print the final application, add self-attested photocopies of your documents and the Annexure-1 certificate from your employer, and send it through proper channel to the Registrar, IIT (ISM) Dhanbad, Dhanbad – 826004, so it arrives within 15 days after the last date (by 26.12.2026). Write “Application for the post of Deputy Registrar on Deputation basis” in capital letters on top of the envelope.
Note: direct recruitment candidates do not need to send any hard copy. Once submitted, the details in the online form are final and cannot be changed.
Documents Required
| Document | Format / Notes |
|---|---|
| Education proof | One single PDF with proof of all required educational qualifications |
| Experience certificates | One single PDF. If the pay scale shown is not a Central Government scale, add an equivalence certificate or the experience will not be counted |
| EWS certificate (if claiming EWS) | Latest Government of India format, issued on or after 01.04.2026 and valid before the closing date |
| Disability certificate (Divyang candidates) | Needed to claim reservation or age relaxation |
| NOC from employer (serving government or PSU staff) | Can go as an advance copy now, but must be shown at the interview |
| Lien supporting document (Deputation) | Issued by your parent organisation, showing that it allows you to hold a lien |
| Annexure-1 (Deputation) | Certificate from your employer or cadre controlling authority, with countersignature and seal, covering your service record, integrity, vigilance status and penalties in the last 10 years |
| Self-attested photocopies (Deputation) | Of every document mentioned in the online form, sent with the printed application |
Important Links
| Link | URL |
|---|---|
| Download Official Notification (PDF) | Download Notification PDF |
| Apply Online | IIT (ISM) Non-Faculty Recruitment Portal |
| Official Website | www.iitism.ac.in |
| Join Telegram Channel | Join Telegram Channel |
| Join WhatsApp Channel | Join WhatsApp Channel |
Common Mistakes to Avoid
- Do not apply if you lack the essential education or experience. The notification says candidates without them are disqualified.
- Upload one PDF for all education proof and one PDF for all experience certificates, not many separate files.
- Check your entries, mobile number and email before you submit, because the details are final and cannot be changed later.
- Deputation applicants: if your employer does not forward the application within 15 days after the last date, it may not be considered.
- Experience that shows a non-Central pay scale without an equivalence certificate is not counted.
- Do not wait for the last day. The Institute will not accept delays caused by internet or payment problems, and the fee is not refundable.
Frequently Asked Questions
What is the last date to apply for IIT ISM Dhanbad Deputy Registrar?
Online applications close on 11.12.2026 at 23:59 hrs.
How many Deputy Registrar posts are there?
There are 2 posts: 1 by direct recruitment under the EWS category and 1 on deputation.
What qualification is needed?
You need a Master’s degree in any subject with at least 55% marks (or Grade B on the UGC seven-point scale), plus the experience set for your route.
What is the age limit?
The limit is 50 years for direct recruitment and 56 years for deputation, counted on 11.12.2026.
What is the application fee?
The fee is Rs 1,000, paid online and not refundable, and SC, ST, PwD, Ex-Servicemen and Female candidates do not pay.
How will candidates be selected?
Applications are shortlisted on qualification and experience, and then a presentation and interview before the Selection Committee decide the result.
What is the pay for this post?
The post carries Pay Level 12, which is Rs 78,800 to Rs 2,09,200 a month.
Can general-category candidates apply for the EWS post?
Yes, the Institute says the post may be filled as an unreserved one if no suitable EWS candidate is found, and it encourages unreserved-category candidates to apply.
Disclaimer: The information above has been compiled from the official notification for the convenience of job seekers. Candidates are advised to verify all details from the official website before applying.
